Climate Board Retreat:
General Information and Logistics
Hilton O'Hare
21-22 May 2007

UPDATED: 31 May 2007

DRAFT AGENDA (Revised 5/18/07)

BACKGROUND DOCUMENTATION (New - 5/18)

1. Climate Position White Paper
2. FY08 Report to Congress on Federal Climate Change Expenditures
3. HR 906
4. An approach to designing a national climate service (Miles)
5. NOAA Strategic Plan, FY06-FY11
6. NRC Climate Service Executive Summary
7. IPCC WGI SPM
8. IPCC WGII SPM
9. IPCC WGIII SPM

PRESENTATIONS (NEW! 5/31/07)

MEETING LOCATION AND ACCOMMODATIONS
Chicago Hilton O'Hare
O'Hare International Airport
Chicago, Illinois

Tel: (1) 773-686-8000
Fax: (1) 773-601-2873
Web: www.hilton.com/en/hi/hotels/index.jhtml?ctyhocn=CHIOHHH

LODGING
A block of rooms is being held for our group for the nights of 20-21 May. The government room rate is $169.00 plus 15.4% tax per night. The hotel will also offer this rate for the two days before and after our block dates, based on availibility.

RESERVATIONS
All reservations are being made through Brian Jackson at UCAR-JOSS, bjackson@ucar.edu, 303-497-8663. Please contact him with any questions or modifications.

Federal attendees - If you have not already done so, please forward your arrival and departures dates and any special hotel requests to Brian Jackson (303-497-8663, bjackson@ucar.edu) as soon as possible. Within the following two weeks, Brian will send you your confirmation number. You will be responsible for your own room and tax charges as well as all incidental expenses.

UCAR-supported attendees - See TRAVEL below. Your room and tax charges will be direct-billed to UCAR, but you are responsible for all incidental expenses.

Please note that there is a $50.00 Early Departure Fee for those who check out early without providing 24 hours notice.

Check-in: 1:00 p.m. Check-out: 11:00 a.m.

The CONUS M&IE rate for Chicago currently is $64.00.

MEETING VENUE
The Climate Board Retreat will be held in the Tokyo/Zurich Room on the Mezzanine Level of the Hilton O'Hare.

CONTINENTAL BREAKFAST
Continental breakfast will be served on 22 May at 7:30 a.m., in the meeting room.

WORKING LUNCHES
Please note that working lunches will be provided on 21-22 May. It is assumed that all meeting participants will attend.

Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore federal employees are requested to contribute $18.00 towards the cost of each lunch (the lunch portion of t he M&IE for Chicago in May). See Payment below.

UCAR-supported attendees - $36.00 for the two lunches will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.

GROUP DINNER
There will be a Group Dinner on Monday evening, 21 May, at the Gale Street Inn, near the Hilton O'Hare. It is assumed that all meeting participants will attend.

Michael J. Walsh, Ph.D., Executive Vice President of the Chicago Climate Exchange will give a talk during the dinner.

If you do not plan to attend the group dinner, please contact Brian Jackson as soon as possible.

Your menu choices include:

Rack of BBQ Ribs with baked potato
Grilled Atlantic Salmon with wild rice
Breast of Chicken Rosemary with garlic mashed potatoes
Roast Prime Rib of Beef with baked potato

All dinners come with soup, salad, a non-alcholic beverage and ice cream.
We will place our dinner orders at the restaurant; pre-ordering is not necessary.

Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore federal employees are requested to contribute $31.00 towards the cost of the dinner (the dinner portion of the M&IE for Chicago in May). See Payment below.

UCAR-supported attendees - $31.00 for the dinner will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.

Transportation to the restaurant will be provided. The buses will leave from in front of the hotel at 6:30 p.m.

PAYMENT
It is now possible for federal attendees to pay for their meals via the Internet. Please note that UCAR accepts Visa and MasterCard only.

Federal attendees may combine the lunches and the group dinner into one payment:

$36.00       2 working lunches
$31.00       1 Group dinner
---------      
$67.00       Total

To make payment for federal attendees:

1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do

2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose "CPB Retreat - Chicago - 21-22 May 2007 - Reg. Fee", and then click on the "Next" button.

3. On the following screen, enter the amount ($67.00) and fill in your billing information. When you are ready, click on the "Start Process" button.

4. You will receive an e-mail confirming your payment.

If you prefer to pay by check, please make it payable to "UCAR". Brian Jackson will accept checks onsite in Chicago or by mail. Receipts for check or cash payments will be provided upon request following the meeting.

DIRECTIONS FROM AIRPORT TO HOTEL (NEW! - 5/1/07)

• From Domestic Terminals 1, 2, 3 (United Airlines, United Express, Northwest, Continental, US Airways, American Airlines, American Eagle, Delta, Reno Air, Air Canada):

  Proceed to the baggage claim area. From there, you may either go through the exit doors and cross the street to the hotel, or to avoid traffic, go down one more level to the underground tunnels. Follow the signs with the Hilton logo. Once you reach the hotel take the elevators or escalators one level up to the lobby for check-in.

• From the International Terminal, take the train to Terminal 2 and proceed to the baggage claim area. From there, you may either go through the exit doors and cross the street to the hotel, or to avoid traffic, go down one more level to the underground tunnels. Follow the signs with the Hilton logo. Once you reach the hotel take the elevators or escalators one level up to the lobby for check-in.

TRAVEL

Federal attendees are responsible for their own travel arrangements, but shoudl provide Brian with the nights they need hotel reservaitons (see LODGING above).

UCAR-supported attendees - Travel arrangements for non-federal attendees will be handled by Brian Jackson through UCAR. Travel support includes round-trip airfare, lodging, per diem, misc. ground transportation and airport parking.

Please contact Brian as soon as possible regarding your travel plans, if you have not done so already. Please include the following information:

* preferred dates and departure times
* preferred departure airport
* your name as it appears on your driver's license
* any frequent flyer program account numbers
* your seating preference
* your Hilton Honors number

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