Climate Service Tiger Team #1 Meeting
General Information and Logistics
Grandy Hyatt Washington
6-7 November 2008

UPDATED: 4 November 2008

DRAFT AGENDA (NEW - 10/31/08)

PARTICIPANT LIST
Please verify that you are on the Participant List, and that your contact information is correct. If you are not on the list, we do not know that you are planning to attend; please send any corrections to Brian Jackson.

SUPPORTING DOCUMENTS

• Science Advisory Board: A Review of the Climate Services Strategic Plan
• Terms of Reference for Developing a Climate Service
• NRC: Think Strategically: The Appropriate Use of Metrics for the CCSP
• NCS Examples (UPDATED - 10/30/08)
• Read-Ahead documents: (NEW - 10/31/08)
  
  • The U.S. Climate Change Research Initiative (CCRI): Survey Of Research Strategies To Reduce Scientific Uncertainties
  • Our Changing Planet for FY2009
  • A Review of the U.S. Global Change Research Program and NASA's Mission to Planet Earth/Earth Observing System (NEW - 11/4/08)
  • Toward an Earth Science Enterprise Federation:
    Results from a Workshop (NEW - 11/4/08)

  Suggested reading:
  

  • For the entire Our Changing Planet series, click here.

MEETING VENUE

Grand Hyatt Washington
1000 H St., NW
Washington, DC 20001

Tel: (1) 202-582-1234
Fax: (1) 202-637-4781
Web site

ROOM CHANGE (11/3/08)
We will be meeting in the Cabin John Room, located on Level 3B, starting at 9:00 a.m. on Thursday, with continental breakfast served at 8:30 a.m.

ACCOMMODATIONS AND RESERVATIONS
Please note that a block of sleeping rooms is being held for our group at the Grand Hyatt Washington D.C. for the nights of 5-6 November, at the FY09 Government rate of $209.00/night plus 13% tax per night.

All hotel reservations will be handled through Brian Jackson at UCAR-JOSS, (bjackson_at_ucar.edu, 303-497-8663). Please contact Brian with any questions or modifications.

If you are a federal attendee (i.e., paid directly by the U.S. Treasury), please send Brian your dates as soon as possible, so that we may fulfill our commitment to the hotel and maximize the use of our federal funding.

Brian will make reservations for UCAR-supported attendees - See TRAVEL below. Your room and tax charges will be direct-billed to UCAR, but you are responsible for all incidental expenses.

Check-in: 3:00 p.m. Check-out: 11:00 a.m.

The CONUS M&IE rate for Washington is $64.00.

DIRECTIONS FROM AIRPORTS TO HOTEL
Click here for driving directions to the Grand Hyatt Washington.

PARKING
The Grand Hyatt Washington offers valet parking at a flat rate of $30.00 for 24 hours. Additional parking is available at the Metro Center and at Union Station.

METRO
Take the Blue line to Metro Center stop. There is an entrance to the Grand Hyatt Washington in the Metro Center station.

CALL-IN INFORMATION
Boulder is 2 hours behind Washington.

Call-in Number: 800-516-9896 (Updated - 11/3/08)
Code: 934839

CONTINENTAL BREAKFAST
Continental breakfast will be served at 8:30 a.m., both mornings, just outside the McPherson Square Room, Level 5B.

WORKING LUNCHES
Please note that two working lunches will be provided. It is assumed that all meeting participants will attend.

Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore federal employees are requested to contribute $18.00 (the lunch portion of the M&IE for Silver Spring) towards the cost of each lunch. See PAYMENT below.

UCAR-supported attendees - $18.00 for each lunch will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.

PAYMENT -
It is now possible for federal attendees to pay for their meals via the Internet. Please note that UCAR accepts Visa and MasterCard only.

Federal attendees may combine the lunches into one payment:

$36.00 - 2 working lunches
---------      
$36.00 - Total due UCAR

1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do

2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose
"NCS Tiger Team #1 - Washington, D.C. - 6-7 Nov. 2008 - Reg. Fee", and then click on the "Next" button.

3. On the following screen, enter the amount above and fill in your billing information.
When you are ready, click on the "Start Process" button.

4. You will receive an e-mail confirming your payment.

If you prefer to pay by check, please make your check payable to "UCAR" and send it to Brian Jackson, UCAR-JOSS, P.O. Box 3000, Boulder, CO 80307. Receipts will be mailed to those who request one, following the meeting.

TRAVEL

Federal attendees are responsible for their own travel arrangements, but should provide Brian with the nights they need hotel reservations immediately (see LODGING above).

UCAR-supported attendees - Travel arrangements for non-federal attendees will be handled by Brian Jackson through UCAR. Travel support includes round-trip airfare, lodging, per diem, rental car and misc. ground transportation and airport parking.

Please contact Brian as soon as possible regarding your travel plans, if you have not done so already. Please include the following information:

* preferred dates and departure times
* preferred departure airport
* your name as it appears on your driver's license and your ZIP Code
* any frequent flyer program account numbers
* your seating preference
* your Hyatt Gold Passport number

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