Scientific Collaboration

Travel

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Climate Service Tiger Team #2 Meeting
General Information and Logistics
Hilton Washington D.C./Silver Spring
3-4 November 2008

UPDATED: 29 October 2008


PLEASE NOTE: 4 November is Election Day. Be sure to make arrangements to vote early or by absentee ballot.


DRAFT AGENDA (UPDATED - 10/29/08)


PARTICIPANT LIST (UPDATED - 10/29/08)
Please verify that you are on the Participant List, and that your contact information is correct. If you are not on the list, we do not know that you are planning to attend; please send any corrections to Brian Jackson.


SUPPORTING DOCUMENTS


MEETING VENUE

    Hilton Washington D.C./Silver Spring
    8727 Colesville Road
    Silver Spring, Maryland 20910

    We will be meeting in the Severn Room, located on the 2nd Floor, starting at 9:00 a.m.


ACCOMMODATIONS AND RESERVATIONS
Please note that a block of sleeping rooms is being held for our group at the Hilton Washington D.C./Silver Spring Hotel for the nights of 19-20 October, at the FY09 Government rate of $209.00/night plus 13% tax per night.

All hotel reservations will be handled through Brian Jackson at UCAR-JOSS, (bjackson_at_ucar.edu, 303-497-8663). Please contact Brian with any questions or modifications.

    If you are a federal attendee (i.e., paid directly by the U.S. Treasury), please send Brian your dates as soon as possible, so that we may fulfill our commitment to the hotel and maximize the use of our federal funding.

    Brian will make reservations for UCAR-supported attendees - See TRAVEL below. Your room and tax charges will be direct-billed to UCAR, but you are responsible for all incidental expenses.

Check-in: 3:00 p.m. Check-out: 12:00 p.m.

Please note that there is a $75.00 Early Departure Fee for those who check out early without providing 24 hours' advance notice. Please verify your departure date at check-in.

The CONUS M&IE rate for Silver Spring is $64.00.


DIRECTIONS FROM AIRPORTS TO HOTEL
Click here for driving directions to the Hilton Washington D.C./Silver Spring.


PARKING
The Hilton Washington D.C./Silver Spring offers valet parking at a rate of $12.00/day for hotel overnight guests, and $10.00/day for nonguests.


METRO
The Hilton Washington D.C./Silver Spring is located approximately 0.7 of a mile from the Silver Spring Metro Center (Red Line), 2 blocks northeast of Georgia Avenue. Exit on the north side to Colesville Road. Click here for a map of of the local area.


CALL-IN INFORMATION
Boulder is 2 hours behind Washington.

Call-in Number: 800-516-9896 (Updated - 11/3/08)

Code: 934839


CONTINENTAL BREAKFAST
Continental breakfast will be served at 8:30 a.m., both mornings, just outside the Severn Room.


WORKING LUNCHES
Please note that two working lunches will be provided. It is assumed that all meeting participants will attend.

    Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore federal employees are requested to contribute $18.00 (the lunch portion of the M&IE for Silver Spring) towards the cost of each lunch. See PAYMENT below.

    UCAR-supported attendees - $18.00 for each lunch will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.


PAYMENT -
It is now possible for federal attendees to pay for their meals via the Internet. Please note that UCAR accepts Visa and MasterCard only.

Federal attendees may combine the lunches into one payment:

$36.00 - 2 working lunches
---------      
$36.00 - Total due UCAR

    1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do

    2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose
    "NCS Tiger Team #2 - Silver Spring - 3-4 Nov. 2008 - Reg. Fee", and then click on the "Next" button.

    3. On the following screen, enter the amount above and fill in your billing information.
    When you are ready, click on the "Start Process" button.

    4. You will receive an e-mail confirming your payment.

    If you prefer to pay by check, please make your check payable to "UCAR" and send it to Brian Jackson, UCAR-JOSS, P.O. Box 3000, Boulder, CO 80307. Receipts will be mailed to those who request one, following the meeting.


TRAVEL

    Federal attendees are responsible for their own travel arrangements, but should provide Brian with the nights they need hotel reservations immediately (see LODGING above).

    UCAR-supported attendees - Travel arrangements for non-federal attendees will be handled by Brian Jackson through UCAR. Travel support includes round-trip airfare, lodging, per diem, rental car and misc. ground transportation and airport parking.

    Please contact Brian as soon as possible regarding your travel plans, if you have not done so already. Please include the following information:

      * preferred dates and departure times
      * preferred departure airport
      * your name as it appears on your driver's license and your ZIP Code
      * any frequent flyer program account numbers
      * your seating preference
      * your HiltonHonors number

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