Climate Working Group (CWG)
Fall 2009 Retreat
21-22 October 2009
Arlington, Va.
GENERAL INFORMATION AND LOGISTICS
UPDATED - 10/16/09
10/16/09 - Revised draft agenda, Working lunch payment information
DRAFT AGENDA (Updated - 10/16/09)
MEETING VENUE (View Map)
- Click here for directions to the Key Bridge Marriott from area airports.
- Click here for driving directions to the Key Bridge Marriott.
- The closest Metro station to the hotel is Rosslyn on the Blue and Orange lines.
Marriott Key Bridge
1401 Lee Highway
Arlington, VA 22209
Tel: 703-524-6400
Guest Fax: 703-524-8964
Website
The meeting will be held in the Francis Scott Key Ballroom on the Lower Lobby level.
Directions to Key Bridge Marriott
LODGING
Please note that a block of rooms is being held for our group at the Key Bridge Marriott for the nights
of 20-21 October 2009, at the FY10 government rate of $229.00 plus 10.25% tax ($252.47).
Check-in time: 4:00 p.m.
Check-out time: 1:00 p.m.
RESERVATIONS
All reservations are being handled by Brian Jackson at UCAR via a rooming list with the hotel:
Please Note: The Summer Review is scheduled to being at 8:00 a.m. on Wednesday, 21 October, and end at 12:30 p.m. on Thursday, 22 October.
Federal and non-UCAR-supported attendees - Please forward your arrival and departures dates and any special hotel requests, including your Marriott Rewards number, to Brian Jackson (303-497-8663, bjackson_at_ucar.edu) by COB Friday, 9 October. Brian then will send you your confirmation number closer to the meeting date. You will be responsible for your own room and tax charges as well as all incidental expenses. After 9 October, reservations will be accepted on a space- and rate-available basis only.
CWG Members and UCAR-supported attendees - UCAR will provide travel support to CWG Members and non-federal attendees. Please see TRAVEL ARRANGEMENTS below. Your room and tax charges will be direct-billed to UCAR, but you are responsible for all incidental expenses.
Cancellation Policy: Reservations must be canceled by 6:00 p.m. on the scheduled day of arrival to avoid a no-show charge. You will be provided with a cancellation number.
Please confirm your check-out date when you check in.
Parking is available at the Key Bridge Marriott at a rate of $5.00/hour, with a $17.00 daily maximum
The hotel offers wireless connectivity in guest rooms for $12.95 for a 24-hour period.
PER DIEM
The FY10 CONUS M&IE rate for Arlington (metro Washington) is $71.00.
PRESENTATIONS
An Apple OSX Titanium laptop and a Dell PC laptop will be available for all presentation projections. Linux presentations will not be supported.
WORKING LUNCHES (NEW - 10/16/09)
working lunches will be provided on Wednesday, 21 October and on Thursday, 22 October. It is assumed
that all meeting participants will attend. Vegetarian options will be available.
Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore, it is requested that federal employees contribute $18.00 (the lunch portion of the M&IE for Arlington) towards each provided lunch, $36.00 total.
It is now possible to pay UCAR via the Internet! Please note that UCAR accepts Visa and MasterCard only. You may combine the lunches and the group dinner; see PAYMENT below.
UCAR-supported attendees - $36.00 for the lunches will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.
GROUP DINNER (NEW - 10/16/09)
There will be a group dinner for CWG Members only on Wednesday evening, 21 October. Details will be announced onsite.
UCAR-supported attendees - $36.00 for the dinner will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.
PAYMENT/REG. FEE (NEW - 10/16/09)
To make your Registration Fee payment:
1. Proceed to https://www.fin.ucar.edu/epayment/startEpayments.do
2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose "CWG Fall09 Review - Arlington, Va. - 21-22 October 2009 - Reg. Fee", and then click on the "Next" button.
3. On the following screen, enter the amount ($36.00) and fill in your billing information. When you are ready, click on the "Start Process" button.
4. You will receive an e-mail confirming your Registration Fee payment.
If you prefer to pay by check, please make it payable to "UCAR." Brian Jackson will accept checks onsite in Arlington or by mail. Receipts for check or cash payments will be provided upon request following the meeting.
TRAVEL ARRANGEMENTS AND SUPPORT
- your name as it appears on your driver's license
- your date of birth (new Homeland Security regulation, effective 2/09)
- preferred dates and departure times
- preferred departure airport
- any frequent flyer program account numbers
- your seating preference
- your Marriott Rewards program number
- Rental cars are not authorized for UCAR-supported travelers.
Federal attendees (those who are paid directly by the U.S. Treasury) are responsible for their own travel arrangements (see LODGING above).
UCAR-supported attendees - Travel arrangements for CWG Members and non-federal participants (i.e., those not paid directly by the U.S. Treasury) will be handled through UCAR, by Ms. Tara Torres. Please contact Ms. Torres (tara_at_ucar.edu) as soon as possible regarding your travel plans, if you have not done so already. Please include the following information:
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