Data Archiving and Access Requirements Working Group (DAARWG):
General Information and Logistics
Asheville, North Carolina
10-11 June 2008

UPDATED: 9 June 2008

DRAFT AGENDA (Updated 6/3/08)
The meeting will begin at 8:00 a.m. on June 10, and finish at 3:00 p.m. on June 11.

PARTICIPANT LIST (UPDATED - 6/6/08)
Listed are those individuals who confirmed their plans to attend. If your name does not appear on this list, we do not know that you are coming; please contact Brian Jackson as soon as possible.

SUPPORTING MEETING DOCUMENTS (Updated 6/3/08)

• Video Teleconference Briefings (Sessions 1 and 2) (New 6/6/08)
• Applying NRC Recommendations (Session 3) (128 KB) (New 6/6/08)
• Procedure for Scientific Records Appraisal and Archive Approval (Session 3) (340 KB)
• Procedure for Scientific Records Appraisal and Archive Approval
  - Example Test Cases (Session 3) (420 KB) (Updated 6/9/08)

POWERPOINT PRESENTATIONS
Hard copies of the PowerPoint presentations will not be distributed at the meeting. However, all presentations will be posted on this Web site. Click here to view presentations received to date.

To have your presentation posted, please e-mail it to Brian Jackson.

MEETING LOCATION
We will be meeting in Room 400 of NOAA's National Climatic Data Center in Asheville.

NOAA National Climatic Data Center
Veach-Baley Federal Building
151 Patton Avenue
Asheville, N.C. 28801-5006

click here for a map.

ACCESS TO NCDC
NOAA employees should bring their NOAA badges with them. Non-NOAA employees will need a Visitor badge to enter NCDC.

Please be sure your name appears on the Participant List (above); if it does not, you will not have a badge at NCDC. Please contact Brian Jackson to confirm your attendance at the meeting, if you have not already done so. You may pick up your visitor badge at the security desk at NCDC.

When you leave NCDC following the conclusion of the meeting on the 11th, please drop your Visitor Badge at the security desk.

ACCOMMODATIONS

Renaissance Asheville Hotel
One Thomas Wolfe Plaza
Asheville, NC 28801-8211
Tel: (1) 828-252-8211
Fax: (1) 828-254-1374
Website

A block of rooms is being held for our group for the nights of 9-10 June 2008 at the Renaissance Asheville. The government room rate is $76.00 plus 10.75% tax per night ($84.17 total).

The hotel is within walking distance to many restaurants as well as NCDC (depending on the weather), so a rental car is not absolutely necessary (See TRANSPORTATION below).

PLEASE NOTE: All reservations are being made through Brian Jackson at UCAR-JOSS, bjackson_at_ucar.edu, 303-497-8663. The deadline to make your reservations is
Friday, 23 May 2008. Please contact Brian with your arrival and departure dates as soon as possible.

After 23 May, reservations will be accepted on a space- and rate-available basis only.

Federal attendees are responsible for their own room and tax charges as well as all incidental expenses.

UCAR-supported attendees - See TRAVEL below. Room and tax charges for UCAR-supported participants will be direct-billed to UCAR. UCAR-supported attendees are responsible for all incidental expenses.

Check-in: 4:00 p.m. Check-out: 11:00 a.m.

Cancellation Policy: Reservations must be canceled by 6:00 p.m. on the scheduled day of arrival to avoid a no-show charge. Please contact Brian to cancel or change your reservation. Should you need to have your reservation cancelled, you will be provided with a cancellation number.

The CONUS M&IE rate for Asheville currently is $49.00.

WORKING LUNCHES
Please note that working lunches will be provided on Tuesday and Wednesday, 10-11 June. It is assumed that all meeting participants will attend.

Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore federal employees are requested to contribute $13.00 towards the cost of each lunch (the lunch portion of the M&IE for Asheville). See PAYMENT below.

UCAR-supported attendees - $26.00 for the lunches will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.

GROUP DINNER
There will be a Group Dinner on Tuesday evening, 10 June, at the Café on the Square in downtown Asheville. It is assumed that all meeting participants will attend. If you do not wish to attend the group dinner, please contact Brian Jackson before Friday, 30 May 2008.

Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore federal employees are requested to contribute $24.00 towards the cost of their dinner (the dinner portion of the M&IE for Asheville). See PAYMENT below.

UCAR-supported attendees - $24.00 for the dinner will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.

PAYMENT (Updated - 5/6/08)
Federal attendees may combine the lunches and the group dinner into one payment:

$26.00 - 2 working lunches
$24.00 - 1 Group dinner
---------      
$50.00 - Total

1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do

2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose "DAARWG Meeting - Asheville - 10-11 June 2008 - Reg Fee", and then click on the "Next" button.

3. On the following screen, enter the amount above and fill in your billing information.
When you are ready, click on the "Start Process" button.

4. You will receive an e-mail confirming your payment.

If you prefer to pay by check, please make your check payable to "UCAR" and send it to Brian Jackson, UCAR-JOSS, P.O. Box 3000, Boulder, CO 80307. I will mail receipts to those who request one, following the meeting.

PRESENTATIONS
An Apple OSX Titanium laptop and a Dell PC latptop will be used for all presentation projections.

AUDIO VISUAL/WIRELESS AT NCDC
High-speed wireless Internet connectivity is available in Room 400 at NCDC. Access instructions will be provided onsite.

GETTING FROM RENAISSANCE ASHEVILLE TO NCDC
Click here for a map showing the route from Renaissance Asheville to NCDC.

Estimated taxi fare from the hotel to NCDC: $5 (one-way).
It takes approximately 15 minutes to walk from the Renaissance Asheville to NCDC.

PARKING AT NCDC There is no parking available at the Federal Building. Parking is available at the parking garage on Otis Street, which is adjacent to the Federal Building.

Fee: $5.00 hourly, $23.00 daily.

DRIVING DIRECTIONS TO NATIONAL CLIMATIC DATA CENTER

TRAVEL

Federal attendees are responsible for their own travel arrangements, but should provide Brian with the nights they need hotel reservations (see LODGING above).

UCAR-supported attendees - Travel arrangements for non-federal attendees will be handled by Brian Jackson through UCAR. Travel support includes round-trip airfare, lodging, per diem, misc. ground transportation and airport parking.

Please contact Brian as soon as possible regarding your travel plans, if you have not done so already. Please include the following information:

* preferred dates and departure times
* preferred departure airport
* your name as it appears on your driver's license
* any frequent flyer program account numbers
* your seating preference
* your Marriott Rewards number

TRAVEL TO ASHEVILLE
Flights are available from National and BWI, as well as Dulles. There are no direct flights from D.C. area.

The two main hubs into Asheville (several flights per day) are Charlotte, N.C. (US Airways) and Atlanta (Delta). There are a few flights per day from Cincinnati (Delta).

Typically there is one daily flight between Asheville and:

Houston, TX (Continental Express)
Newark, NJ (Continental Express)
LaGuardia, NY (US Airways)

Greenville/Spartanburg, SC and drive 85 miles to Asheville (~1 hour)
Charlotte, NC and drive 125 miles to Asheville (~2.5 hours)
Atlanta, GA and drive 200 miles (3.5 hours)

TRANSPORTATION TO RENAISSANCE ASHEVILLE FROM ASHEVILLE REGIONAL AIRPORT

New Bluebird Taxis (828) 258-8331, $40-50 (one-way)
Metro Cabs (828) 254-1155, $40-$50 (one-way)
Car Rental Agencies at the Airport

Non-Federal Travel & Local Logistics Contact:
Brian Jackson
Meeting Planner
UCAR Joint Office for Science Support
P.O. Box 3000
Boulder, CO 80307
Email: bjackson@ucar.edu
Tel: 303-497-8663
Fax: 303-497-8633

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