Southern Ocean Gas Exchange Experiment (GasEx) Meeting
Hilton Washington D.C./Silver Spring
12 September 2007
General Information and Logistics
UPDATED! 9 September 2007
DRAFT AGENDA - UPDATED! 6 September 2007
BACKGROUND DOCUMENTATION (Coming Soon!)
PARTICIPANT LIST - UPDATED! 6 September 2007
please confirm officially your intention to attend the meeting by sending a message as soon as possible, but no later than C.O.B.
on Wednesday, 15 August, to Brian Jackson.
PRESENTATIONS (Coming Soon!)
MEETING LOCATION AND ACCOMMODATIONS
Hilton Washington D.C./Silver Spring
8727 Colesville Road
Silver Spring, Md. 20194
Tel: (1) 301-589-5200
Fax: (1) 301-588-1841
Web: www.washingtondcsilverspring.hilton.com
LODGING
A block of rooms is being held for our group for the night of 11 September 2007. The FY07 government room rate is $195.00 plus 12% tax ($218.40) per night.
RESERVATIONS
To make your hotel reservation, please call 1-800-HILTONS (445-8667) (Toll-free) or the hotel directly at (1) 301-589-5200. Please reference Group Code "GSX". You will be asked to provide a credit card number in order to guarantee your hotel reservation. If you are unable to attend the meeting, you must cancel your reservation before 6:00 p.m. local time on the day of your
scheduled arrival in order to avoid a no-show charge equal to one night's room and tax ($218.40).
The cut-off date for making reservations is Wednesday, 15 August 2007.
NOTE: If you also plan to attend the "Global Carbon Cycle Principal Investigators Meeting" at the Hilton Washington D.C./Silver Spring on 10-11 September, you will need to make a separate reservation for the nights of 9-10 September. Please reference reservation group code "GCC".
EARLY DEPARTURE FEE
Please note that there is a $50.00 Early Departure Fee for those who check out early without providing 24 hours notice to the hotel. You will be asked at check-in about the duration of your stay.
Check-in: 3:00 p.m. Check-out: 12:00 p.m.
The FY07 CONUS M&IE rate for Silver Spring currently is $64.00.
MEETING VENUE
The Southern Ocean Gas Exchange Experiment (GasEx) Meeting will be held in the Potomac Ballroom on the first floor.
CONTINENTAL BREAKFAST
Continental breakfast will be served on 12 September.
WORKING LUNCH (NEW! 9/6/07)
Please note that a working lunch will be provided on 12 September. It is assumed that all meeting participants will attend.
Federal attendees - Please note that NOAA prohibits UCAR from providing meals to federal employees. Therefore, federal employees are requested to contribute $18.00 towards the cost of the lunch (the lunch portion of the M&IE for Silver Spring in September). See PAYMENT below.
UCAR-supported attendees - $18.00 for the lunch will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.
PAYMENT (NEW! 9/6/07)
It is now possible for federal attendees to pay for their meals via the Internet. Please note that UCAR accepts Visa and MasterCard only.
$18.00 1 working lunch
----------
$18.00 Total
To make payment for federal attendees:
1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do
2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose "SO GasEx Meeting - Silver Spring - 12 Sept. 2007 - Reg. Fee", and then click on the "Next" button.
3. On the following screen, enter the amount ($18.00) and fill in your billing information. When you are ready, click on the "Start Process" button.
4. You will receive an e-mail confirming your payment.
If you prefer to pay by check, please make it payable to "UCAR". Brian Jackson will accept checks onsite in Silver Spring or by mail. Please mail checks to:
Brian Jackson
UCAR-JOSS
P.O. Box 3000
Boulder, CO 80307
Receipts for check or cash payments will be provided by mail upon request following the meeting.
PRESENTATIONS (UPDATED! 9/9/07)
An Apple OSX Titanium laptop will be used for all presentation projections. However, if your PowerPoint presentation was
prepared on a PC and contains animations, please plan to use your own PC laptop to make your presentation.
DIRECTIONS FROM AIRPORTS TO HOTEL
Click here
for driving directions to the Hilton Washington D.C./Silver Spring.
PARKING
The Hilton Washington D.C./Silver Spring offers valet parking at a rate of $10.00/day.
METRO
The Hilton Washington D.C./Silver Spring is located approximately .7 of a mile from the Silver Spring Metro Center (Red Line),
2 blocks northeast of Georgia Avenue. Exit on the north side to Colesville Road. Click here
for a map of of the local area.
TRAVEL All Southern Ocean Gas Exchange Experiment (GasEx) Meeting attendees are responsible for their own travel arrangements (see LODGING above).
