OHHI National Advisory Panel Meeting, 20-21 October 2010, Washington

OHHI National Advisory Panel Meeting
20-21 October 2010
Washington, D.C.

GENERAL INFORMATION

UPDATED - 12/6/10

UPDATES
10/5 - Participant list
10/19 - Agenda, Participant List, Meeting Venue, Meals
12/6 - Paricipant List

Please Note: The OHHI P.I. Meeting is scheduled to begin at 8:00 a.m. on Wednesday, 20 October, and end

at 3:00 p.m. for Advisory Panel Members, and

at 8:30 p.m. on Thursday, 21 October 2010, for CGT Participants.
CGT Participants should plan to spend Thursday night at the hotel, and check out Friday morning, 22 October.

REVISED DRAFT AGENDA (UPDATED - 10/19/10)
Please note that the Advisory Panel and the CGT group each have a separate agenda for Thursday, 21 October: Page 3 is for the Advisory Panel and Pages 4 & 5 are for the CGT.

REGISTRATION
The registration fee for the Meeting is $36.00.

Registration for Federal Participants and those Participants on Federal Travel Orders:

PAYMENT

Registration for UCAR-supported Participants:
If you are being supported by UCAR, your registration fee will be handled directly by Brian.
Please proceed to the TRAVEL ARRANGEMENTS AND SUPPORT section below.

CONFIRMED PARTICIPANT LIST (UPDATED - 12/6/10)
Please Note: Your contact information previously provided to JOSS at the P.I. Meeting last year in Seattle will be used for your registration and our conference purposes. This will include compilation of a participant list, which will be printed as well as available online. This information is not to be used by or shared with third parties for any other purpose whatsoever. If you elect not to be on a participant list, please contact Brian Jackson.

MEETING VENUE (UPDATED - 10/19/10)

Website

NEW! The OHHI National Advisory Panel Meeting will be held in the Ticonderoga Room, on the Ballroom Level. Lunch on Wednesday will be served in the Thornton Room, on the 11th Floor.

LODGING
Please note that a block of rooms is being held for our group at Hyatt Regency Washington on Capitol Hill for the nights of 19-21 October 2010, at the special meeting rate of $249.00 plus 14.5% tax ($285.11), single or double occupancy, for those participants who would like to share a room.

Check-in time is 3:00 p.m., and check-out time: 12:00 p.m.

Parking is available at $48.00/night.

RESERVATIONS (UPDATED - 10/2/10)
The cut-off date for hotel reservations has passed. Please contact Brian Jackson as soon as possible.

MEALS (UPDATED - 10/19/10)
Please note that lunch will be provided both days. A buffet lunch will be provided on Wednesday, in the Thornton Room, on the 11th Floor. On Thursday, the Advisory Panel will have a buffet working lunch in the Ticonderoga Room and the CGT Participants will have boxed lunches for their Legislative Day. Details to follow.

There will be a Reception with heavy hors d'oeuvres on Wednesday evening, 20 October, 6:30-8:30 p.m., following the general session. The Reception will be held in the Capitol Room B on the Lobby Level.

There will be a reception for the CGT Participants on Thursday evening, 21 October, at the Capital City Brewery, lcoated at 2 Massachusetts Avenue, to the left of Union Station.

Vegetarian options will be available for the lunches and the reception. If you have other special dietary needs, please contact Brian.

It is assumed that all meeting participants will attend all provided meals.

PAYMENT (REGISTRATION FEE)
There is a registration fee of $36.00 for all attendees.

It is now possible to register and pay via the Internet. Please note that UCAR accepts Visa and MasterCard only.

If you are being supported by UCAR, your registration fee will be handled directly by Brian.

For Federal Participants and those on Federal Travel Orders, to make your payment:

Please proceed to www.fin.ucar.edu/epayment/startEpayments.do
Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose "OHHI National Advisory Panel Mtg - 20-21 Oct. 2010 - Reg. Fee", and then click on the "Next" button.
On the following screen, enter the amount ($36.00) and fill in your billing information. When you are ready, click on the "Start Process" button.
You will receive an e-mail confirming your payment. You are now registered and your name will be added to the Participant List posted above.

If you prefer to pay by check, please make it payable to "UCAR". Brian Jackson will accept checks onsite in Washington or in advance by mail. Please mail checks to:

Receipts for check payments will be provided by mail upon request following the meeting.

ATTIRE
Business casual.

AIRPORT INFORMATION
Most attendees will fly in and out of Washington Reagan National Airport, Dulles International Airport, or Thurgood Marshall Baltimore-Washington International Airport.

PRESENTATIONS
An Apple OSX MacBook laptop will be used for all presentation projections. It can accommodate Mac- as well as PC- prepared presentations.

DRIVING DIRECTIONS TO HOTEL AND MAP
Click here for driving directions to the Hyatt Regency Washington on Capitol Hill and a map of the local area.

INFORMATION ON WASHINGTON, D.C.
Click here for information on Washington, D.C.
Click here to visit the Washington, D.C. Convention and Visitors Bureau.

TRAVEL ARRANGEMENTS AND SUPPORT

Federal attendees (those who are paid directly by the U.S. Treasury) and those on federal travel orders are responsible for their own travel arrangements (see LODGING above).

UCAR-supported attendees - Travel arrangements for non-federal participants (i.e., not paid directly by the U.S. Treasury) and those not on federal travel orders will be handled through UCAR, by Brian Jackson.

All UCAR-supported Consortium Graduate Trainees and P.I.s are authorized to receive:

Roundtrip coach airfare, direct-billed to UCAR
Lodging (single or double occupancy), direct-billed to UCAR
GSA per diem of $71/day (excluding travel days and no receipts needed), reimbursable to traveler
Misc. ground transportation to from airports, reimbursable to traveler

We would like to issue airline tickets as soon as possible in order to obtain the best airfares, and thus maximize the buying power of our limited federal funding. We will do our utmost to accommodate your airline preference. Please contact Brian as soon as possible regarding your travel plans, if you have not done so already. If you would like to group your requests by Consortium, that is fine, too.

Please be sure to include the following information:

your name as it appears on your driver's license
your date of birth (new Homeland Security regulation, effective 2/09)
preferred dates and departure times
preferred departure airport
any frequent flyer program account numbers
your seating preference
your Hyatt Gold Passport program number

Rental cars are not authorized for UCAR-supported travelers for this meeting.

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