Unified Synthesis Product (USP) Meeting #2:
General Information and Logistics
Hilton O'Hare
19-20 May 2008
UPDATED: 16 May 2008
AGENDA (Updated 5/16/08)
POWERPOINT PRESENTATIONS AND SUPPORTING DOCUMENTS (Coming Soon!)
MEETING LOCATION AND ACCOMMODATIONS
Chicago Hilton O'Hare
O'Hare International Airport
Chicago, Illinois
Tel: (1) 773-686-8000
Fax: (1) 773-601-2873
Web: www.hilton.com/en/hi/hotels/index.jhtml?ctyhocn=CHIOHHH
We will be meeting in the Dublin-London Room on the Mezzanine Level of the Hilton O'Hare.
RESERVATIONS
A block of rooms is being held for our group for the nights of 18-20 May. The government room rate for May is $188.00 plus
15.4% tax per night ($216.95). The hotel will also offer this rate for the two days before and after our block
dates, based on availibility.
All reservations are being made through Brian Jackson at UCAR-JOSS, bjackson_at_ucar.edu, 303-497-8663. Please contact him with any questions or modifications.
- Federal attendees - If you have not already done so, please forward your
arrival and departure dates and any special hotel requests to
Brian Jackson (303-497-8663, bjackson_at_ucar.edu) by COB 2 May 2008.
Within the following two weeks, Brian will send you your confirmation number. You will be responsible for your
own room and tax charges as well as all incidental expenses.
UCAR-supported attendees - See TRAVEL below. Your room and tax charges will be direct-billed to UCAR, but you are responsible for all incidental expenses.
Please note that there is a $50.00 Early Departure Fee for those who check out early without providing 24 hours notice.
Check-in: 3:00 p.m. Check-out: 12:00 p.m.
Cancellation Policy: Reservations must be canceled by 6:00 p.m. on the scheduled day of arrival to avoid a
no-show charge. Please contact Brian to cancel or change your reservation. Should you need to have your reservation
cancelled, you will be provided with a cancellation number.
The CONUS M&IE rate for Chicago currently is $64.00.
WORKING LUNCHES
Please note that a working lunch will be provided both days, 19-20 May. It is assumed that all meeting participants will attend.
-
Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore
federal employees are requested to contribute $18.00 (the lunch portion of the M&IE for Chicago) towards the cost of each lunch. See Payment below.
UCAR-supported attendees - $18.00 for each lunch will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.
GROUP DINNERS
There will be a Group Dinner on the evenings of 19-20 May. It is assumed that all meeting participants will attend.
The location will be announced closer to the meeting date.
If you do not plan to attend the group dinners and have not informed Tom Peterson or Brian Jackson, please contact Brian Jackson as soon as possible.
-
Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees.
Therefore federal employees are requested to contribute $31.00 (the dinner portion of the M&IE for Chicago) towards the cost
of each dinner. See Payment below.
>UCAR-supported attendees - $31.00 for each dinner will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.
Transportation to the restaurant will be provided.
PAYMENT
It is now possible for federal attendees to pay for their meals via the Internet. Please note that UCAR accepts Visa and MasterCard only.
Federal attendees may combine the lunches and the group dinner into one payment:
$36.00 - 2 working lunches
$62.00 - 2 Group dinners
---------
$98.00 - Total
-
1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do
2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose
"USP Meeting #2
- Chicago - 19-20 May 2008 - Reg Fee", and then click on the "Next" button.
3. On the following screen, enter the amount above and fill in your billing information.
When you are ready,
click on the "Start Process" button.
4. You will receive an e-mail confirming your payment.
If you prefer to pay by check, please make your check payable to "UCAR" and send it to Brian Jackson, UCAR-JOSS, P.O. Box 3000, Boulder, CO 80307. I will mail receipts to those who request one, following the meeting.
PRESENTATIONS
A PC laptop will be used for all presentation projections. However,
if your PowerPoint presentation was prepared on a Mac and contains animations, there will be a Mac available.
DIRECTIONS FROM AIRPORT TO HOTEL
- From Domestic Terminals 1, 2, 3 (United Airlines, United Express, Northwest, Continental, US Airways,
American Airlines, American Eagle, Delta, Reno Air, Air Canada):
Proceed to the baggage claim area. From there, you may either go through the exit doors and cross the street to the hotel, or to avoid traffic, go down one more level to the underground tunnels. Follow the signs with the Hilton logo. Once you reach the hotel take the elevators or escalators one level up to the lobby for check-in.
- From the International Terminal, take the train to Terminal 2 and proceed to the baggage claim area. From there, you may either go through the exit doors and cross the street to the hotel, or to avoid traffic, go down one more level to the underground tunnels. Follow the signs with the Hilton logo. Once you reach the hotel take the elevators or escalators one level up to the lobby for check-in.
TRAVEL
-
Federal attendees are responsible for their own travel arrangements, but should provide Brian with
the nights they need hotel reservations by COB 2 May (see LODGING above).
UCAR-supported attendees - Travel arrangements for non-fdederal attendees will be handled by Brian Jackson through UCAR. Travel support includes round-trip airfare, lodging, per diem, misc. ground transportation and airport parking.
Please contact Brian as soon as possible regarding your travel plans, if you have not done so already. Please include the following information:
- * preferred dates and departure times
* preferred departure airport
* your name as it appears on your driver's license
* any frequent flyer program account numbers
* your seating preference
* your Hilton Honors number
Non-Federal Travel & Local Logistics Contact:
Brian Jackson
Meeting Planner
UCAR Joint Office for Science Support
P.O. Box 3000
Boulder, CO 80307
Email: bjackson_at_ucar.edu
Tel: 303-497-8663
Fax: 303-497-8633
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