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Unified Synthesis Product (USP) Meeting #3:
General Information and Logistics
Jonsson Center, Woods Hole, Mass.
21-22 August 2008


UPDATED: 18 August 2008


AGENDA (NEW - 8/1/08)


PARTICIPANT LIST (Updated - 8/15/08)
Please verify that you are on the Participant List, and that your contact information is correct. If you are not on the list, we do not know that you are planning to attend; please RSVP to Brian as soon as possible, before COB 4 August. Corrections also may be sent to Brian.


POWERPOINT PRESENTATIONS AND SUPPORTING DOCUMENTS (Coming Soon!)


MEETING VENUE

    J. Erik Jonsson Center of the National Academies
    314 Quissett Avenue
    Woods Hole, MA 02543
    Tel: (1) 508-548-3760
    Fax: (1) 508-540-4236
    Web site

    We will be meeting in the Carriage House as well as in two other breakout rooms (the Sunporch and Room 207).

    Driving directions from the Nautilus Motor Inn to the Jonsson Center (UPDATED - 8/18/08)
    Driving directions from the Admiralty Inn to the Jonsson Center (UPDATED - 8/18/08)


ACCOMMODATIONS AND RESERVATIONS
The block of rooms at the Nautilus Motor Inn in Woods Hole is full.

The other block of rooms being held for our group for the nights of 19-22 August at the Admiralty Inn in Falmouth still has space available. The government room rate for August is $121.50 + 9.7% tax = $133.29.

All reservations are being made through Brian Jackson at UCAR-JOSS, bjackson_at_ucar.edu, 303-497-8663. Please contact him with any questions or modifications.

    Federal attendees - If you have not already done so, please forward your arrival and departure dates and any special hotel requests to Brian Jackson (303-497-8663, bjackson_at_ucar.edu) by COB 4 August 2008. Within the following two weeks, Brian will send you your confirmation number. You will be responsible for your own room and tax charges as well as all incidental expenses.

    UCAR-supported attendees - See TRAVEL below. Your room and tax charges will be direct-billed to UCAR, but you are responsible for all incidental expenses.

Check-in: 3:00 p.m. Check-out: 11:00 a.m.


The CONUS M&IE rate for Woods Hole (Barnstable County) currently is $59.00.


TRANSPORTATION
The Peter Pan Bus Lines offers roundtrip transportation between Boston's Logan Airport and Falmouth/Woods Hole as well as between Providence's T.F. Green Airport and /FalmouthWoods Hole, on their Bonanza Bus Line (1-888-751-8800).


WORKING LUNCHES (NEW - 8/7/08)
Please note that a working lunch will be provided both days, 21-22 August. It is assumed that all meeting participants will attend.

    Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore federal employees are requested to contribute $16.00 (the lunch portion of the M&IE for Woods Hole (Barnstable County)) towards the cost of each lunch. See PAYMENT below.

    UCAR-supported attendees - $16.00 for each lunch will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.


GROUP DINNERS (NEW - 8/7/08)
There will be a Group Dinner on the evenings of 21-22 August. It is assumed that all meeting participants will attend.

  • Dinner on the 21st will be a New England Lobster Boil at the Jonsson Center at 7:00 p.m. Please note that only wine will be available at this dinner. We will take up a kitty onsite.

  • Dinner on the 22nd will be at the Coonamessett Inn in Falmouth at 7:00 p.m.

    Both dinner menus include vegetarian options.

If you do not plan to attend the group lunches or dinners and have not informed Tom Peterson or Brian Jackson, please do so now.

    Federal attendees - Please note that UCAR is not allowed to provide meals for federal employees. Therefore federal employees are requested to contribute $29.00 (the dinner portion of the M&IE for Woods Hole (Barnstable County)) towards the cost of each dinner. See PAYMENT below.

    UCAR-supported attendees - $29.00 for each dinner will be deducted from the travel expense reimbursement claims of those attendees receiving travel support from UCAR.


PAYMENT (NEW - 8/7/08)
It is now possible for federal attendees to pay for their meals via the Internet. Please note that UCAR accepts Visa and MasterCard only.

Federal attendees may combine the lunches and the group dinner into one payment:

$32.00 - 2 working lunches
$58.00 - 2 Group dinners
---------      
$90.00 - Total

    1. Please proceed to https://www.fin.ucar.edu/epayment/startEpayments.do

    2. Under "Payment Select", click on "Other Items" and then from the drop-down menu, choose
    "USP Meeting #3 - Woods Hole - 21-22 August 2008 - Reg Fee", and then click on the "Next" button.

    3. On the following screen, enter the amount above and fill in your billing information.
    When you are ready, click on the "Start Process" button.

    4. You will receive an e-mail confirming your payment.

    If you prefer to pay by check, please make your check payable to "UCAR" and send it to Brian Jackson, UCAR-JOSS, P.O. Box 3000, Boulder, CO 80307. I will mail receipts to those who request one, following the meeting.


PRESENTATIONS
Two PC laptops and an Apple Powerbook will be used for all presentation projections.


DRIVING DIRECTIONS WOODS HOLE FROM BOSTON AND PROVIDENCE

  • Click here for driving directions to the Jonsson Center.


TRAVEL

    Federal attendees are responsible for their own travel arrangements, but should provide Brian with the nights they need hotel reservations by COB 4 August (see LODGING above).

    UCAR-supported attendees - Travel arrangements for non-federal attendees will be handled by Brian Jackson through UCAR. Travel support includes round-trip airfare, lodging, per diem, misc. ground transportation and airport parking.

    Please contact Brian as soon as possible regarding your travel plans, if you have not done so already. Please include the following information:

      * preferred dates and departure times
      * preferred departure airport
      * your name as it appears on your driver's license
      * any frequent flyer program account numbers
      * your seating preference


Non-Federal Travel & Local Logistics Contact:
Brian Jackson
Meeting Planner
UCAR Joint Office for Science Support
P.O. Box 3000
Boulder, CO 80307
Email: bjackson_at_ucar.edu
Tel: 303-497-8663
Fax: 303-497-8633

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